Assistant Stores Supervisor

Position:  Assistant Stores Supervisor

Business:  Seba Foods Zambia Limited

Location:      Lusaka, Zambia

Geographic Scope:   Across Zambia

Department:   Human Resources

Reports to:   Stores Manager

Company Overview

A subsidiary of Two Six Zero Brands Africa, Seba Foods (Z) Ltd is an African consumer goods manufacturer based in Zambia, that provides ‘value-for-money’ high quality consumer products. Our products have become household names in Zambia, priding themselves in very high-quality products through well-known brands such as Seba’s Golden Goodness, Emilios, Instant Thobwa and Nutramilk.

We manufacture, market and distributes reasonably priced consumer products inspired by local tastes, sourced from the best locally available raw ingredients that contribute to our consumer’s well-being.

Our brands are trusted and loved by our consumers are the most valuable asset we have, which are of high-quality and a source of wellness and pride.

We empower local farmers and small businesses by locally sourcing inputs and materials whenever we can, whilst creating mutually beneficial relationships. If we prosper, so should our consumers, employees, customers, suppliers and the community.

Key responsibilities

1.     Material Receipt and Issue 

·       Assist in the receipt, inspection, and issuance of raw materials, packaging materials, and finished goods in accordance with approved procedures.

·       Verify quantities and documentation against delivery notes and purchase orders.

2.      Inventory Management

·       Maintain accurate and up-to-date inventory records in the system and/or manual registers.

·       Support timely updating of stock movements to ensure real-time inventory accuracy.

3.      Stock Verification and Reconciliation

·       Participate in periodic stock counts (daily, weekly, monthly, and annual).

·       Assist in reconciliation of physical stock against system records and investigate variances.

4.      Documentation and Records

·       Support preparation of Goods Received Notes (GRNs) and ensure proper documentation, filing, and traceability.

·       Maintain orderly and audit-ready store records.

5.      Coordination and Material Movement

·       Coordinate with Production and Quality Assurance teams to facilitate timely and accurate material movement.

·       Ensure materials issued meet quality, quantity, and timing requirements.

6.      Storage, Binning, and Housekeeping

·       Assist in proper binning, labeling, and identification of materials.

·       Ensure cleanliness, organization, and safe housekeeping standards are maintained within the stores area.

7.      FIFO / FEFO Compliance

·       Monitor and support adherence to FIFO (First-In-First-Out) and FEFO (First-Expired-First-Out) principles where applicable.

·       Highlight risks related to slow-moving, obsolete, or near-expiry stock.

8.      Reporting

·       Support preparation of daily, weekly, and monthly store reports, including stock status and movement summaries.

·       Provide accurate data to support operational and management decision-making.

9.      Compliance and Safety

·       Ensure compliance with store procedures, internal controls, and safety regulations.

·       Promote safe material handling practices and use of appropriate PPE within the stores area.

Key Qualifications & Requirements

Educational Qualifications

o  Diploma or Degree in Supply Chain Management, Logistics, Business Administration, or related field.

Professional Experience

o  Minimum 2–4 years’ experience in store/warehouse operations.

o  Experience with ERP or inventory management systems preferred.

Personal Characteristics And Behavioral Traits

Skills & Characteristics: 

o  Strong organizational and record-keeping skills

o  Attention to detail and accuracy

o  Good coordination and communication skills

o  Basic supervisory skills

o  Knowledge of inventory control principles

o  Understanding of safety and compliance standards         

KPIs

o  Accuracy of inventory records

o  Timeliness of material issue to production

o  Compliance with FIFO/FEFO and store procedures

o  Reduction in stock variances and losses

o  Quality and timeliness of store reports

Contact For all interested candidates, please email a CV and relevant qualifications to careers@260brands.com with “Assistant Stores Supervisor” in the subject line. Please also fill in the short candidate assessment survey here: https://www.surveymonkey.com/r/NQLR7WC

Female Candidates are encouraged to apply