Multiple Positions

1.Zonal Coordinator UPP (x2)

Job Title: Zonal Coordinator UPP (x2)

Job Type: 2 years fixed – term contract

Location: Head Office – Lusaka, Copperbelt Region Office – Kitwe

ERB Grade: ERB 5

Reports To: UPP Manager

Background

The Energy Regulation Board (ERB) is a statutory body created by the Energy Regulation Act No. 12 of 2019 to regulate Zambia’s energy sector. The ERB is looking to hire a qualified and experienced Zambian national to fill the position of Zonal Coordinator UPP to be based at its Head office and Copperbelt Region office.

Job Purpose

To coordinate zonal activities that include data collection, data cleaning and analysis. This also includes verification, monitoring, inspection, and reporting activities relating to Uniform Petroleum Pricing (UPP) Fund claims and contributions. The role is critical to ensuring accurate fund administration and full compliance with approved guidelines.

Main Duties and Responsibilities

The main responsibilities for this role include:

• Undertake data collection and analysis that will enable determination of UPP claims and contributions by Oil Marketing Companies (OMCs).
• Supervise zonal field data collectors.
• Verify offloading, sales, and supporting documentation relating to UPP claims and contributions within the assigned zone.
• Conduct field visits to retail sites, depots, and relevant stakeholders to confirm compliance with UPP requirements.
• Liaise with Oil Marketing Companies (OMCs), dealers, transporters, and other regional stakeholders on all UPP operational matters.
• Prepare comprehensive zonal inspection, verification, and compliance reports for management action.
• Follow up on identified compliance gaps and submit recommendations for corrective action.
• Perform any other duties as may be assigned by the supervisor.

Minimum Qualifications and Skills

• Full Grade 12 Certificate or equivalent with five (5) credits or better.
• Degree in Accounting, Finance, Economics, Business Administration, Transport and Logistics, or a related field.
• A minimum of three (3) years of relevant experience in inspections, compliance monitoring, petroleum operations, accounting, or fund administration.
• Must be a paid up Member of a professional body.
• Verification of all qualifications by ZAQA is required

Required Attributes

• Must be able to perform duties with impartiality.
• Practical experience in conducting site inspections.
• Excellent written and oral communication skills.
• Ability to build and maintain effective working relationships.
• Proficiency in MS Office Suite.
• Meticulous and thorough in verifying documentation.

How to Apply

Applicants must complete the pre-application form available at this link: ERB e-Job Application – Zonal Coordinator (2) – Fill out form or by scanning the QR Code below:

1. Applicants who meet ALL the minimum qualifications above will be invited to submit soft copies of application letters, current Curriculum Vitae (with minimum two (2) professional referees, in word version and ZAQA certified photocopies of Grade 12 School Certificate, Diploma Certificate(s), and relevant professional qualification certificates to jobs@erb.org.zm. No hard copies will be considered.
2. Application deadline is Friday, 21st August 2026.

ERB is an equal opportunity employer, both genders are encouraged to apply. Candidates involved in any lobbying shall be disqualified. Only short-listed candidates will be contacted.

2.Records Officer

Job Title: Records Officer

Job Type: Permanent and Pensionable

Location: Head Office – Lusaka

ERB Grade: ERB 6

Reports To: Senior Manager – Human Resource and Administration

Background

The Energy Regulation Board (ERB) is a statutory body created by the Energy Regulation Act No. 12 of 2019 to regulate Zambia’s energy sector. The ERB is looking to hire a qualified and experienced Zambian national to fill the position of Records Officer to be based at its Head Office.

Job Purpose

To oversee the Institutional Records Management System, advise Management accordingly, and supervise Records Staff in the execution of their duties.

Main Duties and Responsibilities

The main responsibilities for this role include:

• Supervise the management of paper-based and electronic information to improve creation, access, retrieval, storage, and disposal.
• Develop and maintain filing systems to meet administrative, legal, and financial requirements.
• Provide input into the policy framework for records management.
• Implement retention and disposal schedules in compliance with relevant legislation and regulations.
• Facilitate transfer of archival records to the National Archives of Zambia.
• Respond to internal and external information enquiries.
• Oversee receipt of general incoming mail and ensure effective records security.
• Coordinate file tracking to account for file location at all times.
• Implement individual work plans for assigned Records Staff and monitor performance.
• Prepare weekly/monthly reports on mail movement, new files opened, discarded files, and other reports.

Minimum Qualifications and Skills

• Full Grade 12 Certificate or equivalent with five (5) credits or better.
• Diploma in Records Management / Library Studies / Archives Management.
• Minimum of three (3) years post qualification relevant experience
• Verification of all qualifications by ZAQA is required

Required Attributes

• High confidentiality and good interpersonal skills.
• Computer literate.
• Ability to write briefs and reports.
• Effective oral communication in English.
• Ability to operate computers and other office equipment.

How to Apply

Applicants must complete the pre-application form available at this link: ERB e-Job Application – RECORDS OFFICER (1) – Fill out form

1. or by scanning the QR Code below:
2. Applicants who meet ALL the minimum qualifications above will be invited to submit soft copies of application letters, current Curriculum Vitae (with minimum two (2) professional referees, in word version and ZAQA certified photocopies of Grade 12 School Certificate, Diploma Certificate(s), and relevant professional qualification certificates to jobs@erb.org.zm. No hard copies will be considered.
3. Application deadline is Friday, 21st August 2026.

ERB is an equal opportunity employer, both genders are encouraged to apply. Candidates involved in any lobbying shall be disqualified. Only short-listed candidates will be contacted.

3.Administration Assistant

Job Title: Administration Assistant

Job Type: Permanent and Pensionable

Location: Copperbelt Region – Kitwe

ERB Grade: ERB 6

Reports To: Senior Manager – Copperbelt Region

Background

The Energy Regulation Board (ERB) is a statutory body created by the Energy Regulation Act No. 12 of 2019 to regulate Zambia’s energy sector. The ERB is looking to hire a qualified and experienced Zambian national to fill the position of Administration Assistant to be based at its Copperbelt Region Office.

Job Purpose

The purpose of an Administration Assistant is to provide essential support that ensures the office runs smoothly and efficiently by performing organizational, clerical tasks, administrative and logistical support to staff and operations at the Regional Office.

Main Duties and Responsibilities

The main responsibilities for this role include:

• Initiate purchase requisitions, inventories and order materials, supplies, and services for approval by Supervisor
• Managing correspondence, scheduling meetings, maintaining files, and assisting daily operations, maintains information files and processes paperwork on a day-to-day basis.
• To initiate the procurement of goods, services and works in order to facilitate efficient and effective functioning of the regional office
• Compile and maintain transport requests, insurance, medical and travel records
• Maintain and update filing, inventory, mailing, and database systems, both manually and electronically, compute and record data and other information
• Ensure that goods and services are received, recorded, stored and issued to respective departments whenever requested for. Also maintain adequate stock of office requisite
• Ensure that all items of CAPEX nature are recorded in the Insurance notification Form and information forwarded to Finance and Administration sections for insurance and asset register updating respectively.
• Conducts stock checks and verification to determine actual stock levels, initiate order process
• Initiate office maintenance and repairs
• Maintain a register of vehicle usage, fuel consumption and maintenance records
• Assist Superior to follow up Insurance claims, stock verification,
• Supervise Security Services and housekeeping of internal and external office premises to ensure a safe and good working environment.

Minimum Qualifications and Skills

• Full Grade 12 Certificate or equivalent
• Diploma in Business Administration; Public Administration or Human Resources Management or equivalent
• 3 years’ relevant experience in a reputable Organisation
• Verification of all qualifications by ZAQA is required

Required Attributes

• Strong interpersonal, organizational, and analytical skills
• Good communication skills – computer literate, ability to write analytical and comprehensive reports
• High integrity
• Excellent negotiation skills

How to Apply

Applicants must complete the pre-application form available at this link: ERB e-Job Application – Administration Assistant (1) – Fill out form or by scanning the QR Code below:

1. Applicants who meet ALL the minimum qualifications above will be invited to submit soft copies of application letters, current Curriculum Vitae (with minimum two (2) professional referees, in word version and ZAQA certified photocopies of Grade 12 School Certificates, Diploma Certificate(s), and relevant professional qualification certificates to jobs@erb.org.zm. No hard copies will be considered.
2. Application deadline is Friday 21st August 2026.

ERB is an equal opportunity employer, both genders are encouraged to apply. Candidates involved in any lobbying shall be disqualified. Only short-listed candidates will be contacted.